AI-powered billing · QME / AME / IME · California work-comp

Workers' comp billing,
done in seconds.

The AI-powered billing platform for California workers'-comp QME / AME / IME practices & billing companies. Drop in the med-legal report — AI reads it, fills the bill, and picks the right payer — a clean bill in about 10 seconds, paid in ~7 days.

Book a 15-min demo See how we compare

Trusted by

QME·AME·IME·Liens·Med-Legal·Second Review

Drop a med-legal report — MindBill's AI fills the bill

Drop in the med-legal report — MindBill's AI reads it and fills the bill: patient, ICD-10 codes, claim #, and the right payer. A clean bill in ~10 seconds.

Submits to every California work-comp clearinghouse

CariskJopariData Dimensions+ fax & mail

Clean electronic billing, with fax & mail fallback for non-electronic payers. New clearinghouse integrations usually ship in ~2 weeks.

~10 seconds

to submit a clean bill — drop the report, AI autofills the patient, codes & payer. You just review.

~7 days

median from submit to paid — direct clearinghouse routing, the fewest hops to the payer.

1 day

to migrate you off your old system — I'm on-site training your team the first week.

The whole bill lifecycle

From bill entry to final dollar collected.

Purpose-built for California QME / med-legal — not a generic biller with work-comp bolted on.

Bill entry with a built-in scrub

MLFS codes & modifier stacking (ML200–ML205, 92–98), pre-built procedure & ICD-10 templates, carrier auto-detected from the claim number, CMS-1500 / DWC SBR-1 ready. Blocking checks catch bad bills before they go out.

Underpayments caught & appealed

Every EOR is compared to the fee schedule. Underpayments are flagged, Second Reviews (SBR-1) are pre-filled with appeal language that works, and IBR + audit complaints are one click away.

Clearinghouse submission, handled

Clean electronic bills to Carisk, Jopari, and Data Dimensions — with fax and mail fallback for non-electronic payers. Inbound payer-fax auto-matching included.

Same-day corrections

Catch a mistake before it reaches the clearinghouse? Edit and resubmit the same day — no waiting period, with full bill history and team notes.

AI report parsing & autofill

Drop in the med-legal report and AI extracts the patient, ICD-10 diagnoses, claim & ADJ numbers, and rendering provider — then picks the right payer. A clean bill, ready to review, in about 10 seconds.

No caps on users or providers

Add every biller and every rendering provider / NPI you want. We never charge per seat or per NPI — the only thing you pay for is a bill submitted.

Right payer, picked for you. AI matches the claim & report to the correct claims administrator.

Coded to the rules. Interpreter in the report → adds -93; 327 pages of records → computes MLPRR ×127 (327−200) — priced automatically.

Customer story

200+ physicians. One platform.

Spectrum Medical Evaluators — one of California's largest QME / AME medical-legal billing operations — moved its entire book off legacy software onto MindBill.

~200

physicians

400+

locations

~98%

billed electronically

1 day

to migrate

Thousands of bills a month, routed direct to Carisk, Jopari & Data Dimensions — a median of ~7 days from submit to paid. Migrated in a single day, trained on-site the first week.

Electronic billing, end to end

Get paid in days, not weeks.

MindBill integrates directly with California's workers'-comp clearinghouses and uses a proprietary routing algorithm to reach each payer in the fewest hops — so bills land fast and get paid fast, tracked all the way to payment.

1 · Submit

A clean 837P is generated from your bill and routed to the right clearinghouse — Carisk, Jopari, or Data Dimensions.

2 · Confirm

Real-time 999 / 277 acknowledgments confirm the payer received and accepted the bill — no more wondering if it landed.

3 · Reconcile

Electronic EORs (835) post back automatically and are checked against the fee schedule — underpayments flagged on the spot.

4 · Recover

Underpaid? A Second Review is pre-filled and queued; non-electronic payers fall back to fax & mail. Nothing slips.

Electronic workers'-comp bills are paid in a median of ~7 days — versus weeks for paper. Under California DWC e-billing rules, payers must act on an electronic bill within 15 working days.

Why teams switch

MindBill vs. legacy software

Same clearinghouses, same compliance — a modern platform, automatic underpayment recovery, and a partner who actually builds for you.

MindBill

Legacy software

Underpayment recovery

Automatic

manual

Software & UX

Modern & fast

dated

New features

Shipped in days

take it or leave it

Onboarding & migration

On-site, hands-on

DIY

Support

Direct founder line, 24/7

ticket queue

Comparison reflects typical differences between MindBill and legacy work-comp billing software.

The real difference

A founder who's all-in on your shop.

You don't get a login and a ticket queue. You get me — the person who designs and writes the software.

24/7 direct support

Founder + engineer on the other end of the line — billing can't wait.

On-site onboarding

I fly to you and we migrate off your old system together, in person.

Custom builds, fast

You ask, we build — usually in days, not quarters.

Aligned incentives

We win when your bills go out clean and get paid — your success is the product.

Built by Jimmy Wei — ex-Roblox, ex-Meta AI, M.S. Cornell — and backed by Y Combinator.

FAQ

Questions, answered.

Which clearinghouses and payers do you support?

The California workers'-comp clearinghouses we integrate with directly — Carisk, Jopari, and Data Dimensions — plus fax and mail fallback for non-electronic payers. New integrations typically ship in about two weeks.

How does electronic billing get me paid faster?

Electronic bills are received and adjudicated far faster than paper. Under California DWC rules, payers must act on an e-bill within 15 working days — and in practice many are paid in about 7 days. You get 999/277 acknowledgments and electronic EORs (835) back automatically.

Can you migrate us off our current system?

Yes — on-site and hands-on: we migrate you in a single day, then stay on-site the first week, with a parallel run so nothing slips during the switch.

Do you handle second reviews, IBR, and audit complaints?

Yes. Underpayments are flagged automatically against the fee schedule, Second Reviews are pre-filled (SBR-1 + CMS-1500 attached), and we escalate to IBR and audit complaints when needed.

Is it HIPAA-compliant?

Yes — MindBill is HIPAA-compliant and a Business Associate Agreement (BAA) is included.

How do we get started?

Book a 15-minute demo and we'll walk through your own workflow. If it's a fit, we'll get you set up and migrated, hands-on.

Workers' comp billing,done in seconds.